Adding a user to a workbook grants them permission to view, comment on, modify, or share that workbook, depending on their permission level.
In Spreadsheet.com, you can add users both to individual workbooks and to your folders. Adding a user to a workbook grants them permission to view, comment on, modify, or share that workbook, depending on their permission level.
Inviting users via email allows you to share your workbook only with specific people. Users invited via email will receive an email from Spreadsheet.com granting access to your workbook.
If you invite someone to a workbook or folder as a licensed user and they are not already a licensed user in your workspace, your workspace will be charged a prorated fee for new licenses.
About Workbook Users
Individual workbooks can be shared with any number of people you work with. Editors, Commenters, and Viewers are free in Spreadsheet.com, so you don't need to worry about how many people you share with.
If your workspace is on a paid plan, only Owners, Managers, and Collaborators will count towards your licensed user allocation. To learn more about managing licensed and unlicensed users in your workspaces, see our article on Managing Your Workspaces.
Workbook Permissions
You can share individual Workbooks with users, giving different users different levels of access or giving one user different levels of access on different workbooks. A user's permission level will define what options they can access to edit, comment on, or share that workbook.
When given access to an individual workbook instead of a folder, invited users will still see the folder on their home page, but they will only see the specific workbooks that they have access to.
Learn more about workbook permissions in our article on Sharing Permissions.
How to Add Workbook Users
To share a workbook or manage users, click the Share button in the workbook header or open the File menu and select "Share..." from the top of the dropdown. If other users are currently in your workbook, their profile pictures will appear to the left of the Automations icon.
Or, navigate to the workbook location on your Spreadsheet.com homepage and right click the workbook name or click the downward arrow to the right of the name and select "Share..." from the dropdown.
Either option will open the Share workbook dialog, from where you can share your workbook with other users via email.
Inviting users via email allows you to share your workbook only with specific people. Users invited via email will receive an email from Spreadsheet.com granting access to your workbook. From the Invite by email section of the share dialog, you can add and revoke existing users’ access (via the x icon to the right of a user's name) to your workbook, as well as change their sharing permissions by clicking on the dropdown to the right of each user's name.
The Share workbook dialog also allows you to share your workbook via a link as well as enable public sharing and embedding.
Read on to learn more about Sharing & Collaborating in Spreadsheet.com workbooks, including Public Sharing and Embedding and collaborating with users in Channels and Messages.